SECRETARY
REF NO: 3/2/1/2022/455
Office of the Chief Registrar of Deeds
SALARY : R176 310 per annum (Level 05)
CENTRE : Gauteng (Pretoria)
SECRETARY: REQUIREMENTS :
Applicants must be in possession of a Grade 12 Certificate. Relevant experience in a
secretarial environment. Job related knowledge: Advanced computer literacy
(Microsoft Word, Excel, PowerPoint, etc). Job related skills: Good telephone etiquette.
Sound organisational skills, Good people skills, Computer literacy. Language skills and
ability to communicate well with people at different levels and from different
backgrounds. Basic written communication skills. Good grooming and presentation.
Ability to work under pressure. Willingness to work irregular hours. High level of
reliability. Ability to act with tact and discretion. High level of confidentiality.
SECRETARY: DUTIES :
Provide a secretarial / receptionist support services to the Director. Receive telephonic
calls and refer them to the relevant role players if not meant for the Director. Record
appointments and events on the diary. Type documents for the Director and other staff
within the unit. Operate office equipments e.g. fax machines, scanners and
photocopiers. Provide a clerical support services to the Director. Liaise with travel
agencies to make travel arrangements for the Director. Check the arrangements when
relevant documents are received. Arrange meetings and events for the Director and
other staff in the unit. Identify venues, invite role players, organise refreshments and
set up schedules for meetings and events. Process the travel and subsistence claims
for the Director. Process all invoices that emanates from the activities of the work of
the Director. Record basic minutes of the meetings of the Director where required.
Draft routine correspondences and reports. Do filing of documents for the Director.
Administer matters like leave registers and telephonic accounts for the Director.
Receive, record and distribute all incoming and outgoing documents. Handle the
procurement of standard items like stationary, refreshments etc. Collect all relevant
documents to enable the Director to prepare for meetings. Remain up to date with
regard to prescripts / policies and procedures applicable to his / her work environment
to ensure efficient and effective support to the Director. Study the relevant Public
Service and the Departmental prescripts / policies and other documents to ensure that
the application thereof is understood properly. Remain abreast with the procedures
and processes that apply in the office of the Director. Maintain an electronic document
tracking system. Capture and update register (requests, action list). Distribute the
documents to relevant officials. Monitor compliance in terms of time frame determined
by the Director by sending reminders. Inform the Director of delays or non-compliance
to due dates.
SECRETARY: APPLICATIONS
ENQUIRIES : Mr RS Saila Tel No: (012) 338 7296
APPLICATIONS : Please ensure that you send your application to Private Bag x918, Pretoria, 0001 or
Hand deliver it to the Office of the Chief Registrar of Deeds at Cnr Bosman and
Pretorius, Pretoria, 0001 before the closing date as no late applications will be
considered.
NOTE : Coloured, Indian and White Females and African, Coloured, Indian and White Males
and Persons with disabilities are encouraged to apply
CLOSING DATE FOR SECRETARY: 05 August 2022 at 16:00
NOTE : The application must include only completed and signed new Z83 Form, obtainable
from any Public Service Department or on the DPSA web site link:
https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Certified
copies of Identity Document, Grade 12 Certificate and the highest required
qualifications as well as a driver’s licence where necessary, will only be submitted by
shortlisted candidates to Human Resources on or before the day of the interview date.
Failure to do so will result in your application being disqualify. Foreign qualifications
must be accompanied by an evaluation report issued by SAQA.
It is the applicant’s
responsibility to have all foreign qualifications evaluated by SAQA and to provide proof
of such evaluation report. Applications: Please ensure that you submit your application
before the closing date as no late applications will be considered. If you apply for more
than 1 post, please submit separate applications for each post that you apply for. Due
to the large number of applications we envisage to receive, applications will not be
acknowledged.
Should you not be contacted within 3 months of the closing date of the
advertisement, please consider your application to be unsuccessful. Should, during
any stage of the recruitment process, a moratorium be placed on the filling of posts or
the Department is affected by any process such as, but not limited to, restructuring or
reorganisation of posts, the Department reserves the right to cancel the recruitment
process and re-advertise the post at any time in the future. Important: DALRRD is an
equal opportunity and affirmative action employer. It is our intention to promote
representivity in DALRRD through the filling of posts.
The Department reserves the
right not to fill a position. Shortlisted candidates will be required to be available for
assessments and interviews at a date and time as determined by the Department. All
shortlisted candidates will be subjected to personnel suitability checks. The successful
candidate will be subjected to undergo security vetting. DALRRD will conduct
reference checks which may include social media profiles of the shortlisted candidates.
Applicants must declare any pending criminal, disciplinary or any other allegations or
investigations against them.
Should this be uncovered during / after the interview took
place, the application will not be considered and in the unlikely event that the person
has been appointed such appointment will be terminated. The successful candidate
will be appointed subject to positive results of the security clearance process. The
successful candidate will be required to enter into an employment contract and sign a
performance agreement with the Department.
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